2025 CoSA Annual Meeting | From Records to Stories: Archives as Storytellers of Democracy
Salt Lake City, Utah | September 25-27, 2025
Join your CoSA colleagues for an engaging time of conversation and collaboration! The 2025 Program Planning committee is meeting regularly and shaping the theme and content of our gathering. They'll be looking to hear from you - do you have a project to share, a question to ask, a problem to solve? The 2025 Call for Proposals is now open!
Registration
CoSA is committed to hosting an affordable annual meeting that maximizes the value of in-person engagement with peers.
Registration will open soon!
| Early Bird | Advance | Onsite | |
| Full Conference (member) | $200 | $260 | $340 |
| Single Day (member) | $75 | $75 | n/a |
| Full Conference (non-member) | $320 | $415 | $540 |
| Single Day (non-member) | $100 | $100 | n/a |
| Guest Registration | $75 | $75 | n/a |
All registrations are subject to the Refund and Cancellation policy below.
Headquarters Hotel
Sheraton Salt Lake City Hotel
150 West 500 South
Salt Lake City, UT 84101
CoSA has negotiated the government rate for our members with the headquarters hotel. Negotiated rates are available until September 3, 2025 or until the block is filled. These special rates are available several days prior and post the scheduled meeting (September 25-27) should you choose to extend your stay in beautiful Salt Lake City.
- Member Hotel rate $142/night (plus tax) - all individuals who work in one of CoSA 56 member institutions are eligible to book their stay at this rate.
- Non-member hotel rate $189/night (plus tax) - Vendors and non-members are asked to use the non-member booking link.
Call for Proposals
The 2025 Annual Meeting Planning Committee is delighted to invite submissions to this year's call for proposals. A variety of formats are welcome and encouraged that fit the theme of From Records to Stories: Archives as Storytellers of Democracy. Proposals should be submitted using the online form by April 29, 2025. Questions may be directed to events@statearchivists.org.
Schedule Overview
Schedule subject to change. All events will take place at the conference hotel unless otherwise noted.
Thursday, September 25 (all attendees)
- Morning - Pre-meeting workshops, vendor set up
- Afternoon - Opening Plenary (sponsored by Preservica), affinity group discussions, educational sessions
- Evening - Opening Reception (hosted by Utah State Archives and APPX)
Friday, September 26 (all attendees)
- Morning - Breakfast, educational sessions, vendor tables open
- Afternoon - Lunch (sponsored by Ancestry), educational sessions
- Evening - Reception and tours (sponsored by FamilySearch)
Saturday, September 27 (members only)
- Morning - breakfast, Closing Plenary, educational sessions
- Programming expected to conclude by early afternoon
Refund Policy
Annual Meeting Fees
Cancellation of an Annual Meeting registration is subject to the following policy:
- For a Full CoSA Annual Meeting Conference registration, cancellations thirty (30) days or more prior to the conference, refunds will be offset by a $50 cancellation fee.
- For a Single-day CoSA Annual Meeting Conference registration, cancellations thirty (30) days or more prior to the conference, refunds will be offset by a $25 cancellation fee.
- For a CoSA Annual Meeting Conference registration (Full and Single-day) cancellations between twenty-nine (29) and seven (7) days of the conference, refunds will be offset by a cancellation fee of 50% of the registration fee.
- No refunds will be given for no shows or cancellations after 12:00 PM (Eastern) seven (7) days before the annual conference.
- Requests for refunds of payment for Guest Registrations and Excursions will be considered and approved by the Executive Director on a case-by-case basis.
- A substitute attendee may be designated provided that the payment has been made and the CoSA team has been notified in advance.
- A written request for a refund must be emailed to CoSA at events@statearchivists.org prior to the event.
Annual Meeting Corporate Sponsorship
Cancellation of an Annual Meeting sponsorship is subject to the following policy:
- For cancellation of a CoSA Annual Meeting sponsorship thirty (30) days or more prior to the conference, refunds will be offset by a 50% cancellation fee.
- For cancellation of an Annual Meeting sponsorship within thirty (30) days of the Annual Conference, a refund will not be given.
- A written request for a refund must be emailed to CoSA at events@statearchivists.org prior to the event.
Meeting attendees and exhibitors are responsible for their own travel and lodging arrangements and should expect to abide by the policies of those external entities.
This policy was adopted by the CoSA Board of Directors in 2024. Revised March 6, 2025.
Thank You to our 2025 Annual Meeting Sponsors!
