2025 Annual Meeting Schedule

Annual Meeting Fees

Cancellation of an Annual Meeting registration is subject to the following policy:

• For a Full CoSA Annual Meeting Conference registration, cancellations thirty (30) days or more prior to the conference, refunds will be offset by a $50 cancellation fee.
• For a Single-day CoSA Annual Meeting Conference registration, cancellations thirty (30) days or more prior to the conference, refunds will be offset by a $25 cancellation fee.
• For a CoSA Annual Meeting Conference registration (Full and Single-day) cancellations between twenty-nine (29) and seven (7) days of the conference, refunds will be offset by a cancellation fee of 50% of the registration fee.
• No refunds will be given for no shows or cancellations after 12:00 PM (Eastern) seven (7) days before the annual conference.
• Requests for refunds of payment for Guest Registrations and Excursions will be considered and approved by the Executive Director on a case-by-case basis.
• A substitute attendee may be designated provided that the payment has been made and the CoSA team has been notified in advance.
• A written request for a refund must be emailed to CoSA at events@statearchivists.org prior to the event.

Annual Meeting Corporate Sponsorship

Cancellation of an Annual Meeting sponsorship is subject to the following policy:

• For cancellation of a CoSA Annual Meeting sponsorship thirty (30) days or more prior to the conference, refunds will be offset by a 50% cancellation fee.
• For cancellation of an Annual Meeting sponsorship within thirty  (30) days of the Annual Conference, a refund will not be given.
• A written request for a refund must be emailed to CoSA at events@statearchivists.org prior to the event.

Meeting attendees and exhibitors are responsible for their own travel and lodging arrangements and should expect to abide by the policies of those external entities.

This policy was adopted by the CoSA Board of Directors in 2024. Revised March 6, 2025.